Hard Facilities Management Mechanical Equipment and Plant Procurement Exercise

REPORT TO; Assistant Director, Property, Procurement and Commercial

DECISION DATE: 3^rd July 2023

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

PROPOSED RECOMMENDATION

To undertake a procurement exercise to establish new contracts for Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance for North Yorkshire Council. 

BACKGROUND TO SUPPORT THE RECOMMENDATION

The Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance contracts established by the former County Council are due to expire on the 31^st March 2024.  The new contracts will also include provision to provide all relevant servicing and maintenance for additional Council properties as other contract arrangements expire. 

A decision will be made to undertake a procurement exercise to establish new contracts for these contracts.  The procurement will commence later this year with a view to having new contracts in place for the 1^st April 2024.  It is proposed that the contracts will be for a duration of three years with options to extend for a further two – two-year periods (resulting in a maximum contract period of seven years). 

LEGAL AND GOVERNANCE COMPLIANCE

The procurement exercise will be undertaken by the Council’s Procurement and Contract Management Service.

This is a key decision.  The proposal to procure was entered on the forward plan in February 2023.

RECOMMENDATION

That the procurement exercise to establish new contracts for the Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance be approved.

Hard Facilities Management Procurement – Mechanical Equipment and Plant

Katherine Edge, Senior Property Officer

23^rd June 2023